Submitting Logs

Electronic Logs

A Checklist for Sending E-mail Logs

Editing the Cabrillo File

Paper Logs

Web Form for Typing in Paper Logs

MixW Notes

Electronic Logs

The CQ WW RTTY Contest Committee asks everyone who participates in the contest to submit their log in electronic format by email. Even small logs are very helpful in the log checking process and are greatly appreciated.

There are several ways to submit your log.

  1. Logs in the Cabrillo file format can be sent by e-mail to rtty@cqww.com.
  2. Logs in Cabrillo format can be uploaded, checked and submitted from the Log Check page.
  3. Logs in ADIF format can be submitted through the adif conversion page.

All logs submitted are received by a log processing robot. If your log has been submitted correctly, the robot will reply with an e-mail containing a tracking (confirmation) number. If there is a problem with your log, the robot will send you an error message containing suggestions for how to fix your log. Read this e-mail carefully. Most log submission problems are minor and can be easily corrected. Submit your log as many times as needed. Once you receive the tracking number, your log has been accepted.

To help filter out spam, the robot expects to find an amateur radio callsign as the only item in the Subject line of the email. IT IS VERY IMPORTANT THAT THE CALLSIGN YOU USED IN THE CONTEST (THE ONE IN YOUR LOG) APPEARS IN THE SUBJECT LINE OF THE E-MAIL. If this information is not there, your log may be rejected by the robot.

You can view the current list of logs received: Logs Received.

 

Cabrillo format logs are received by a log processing robot which always returns an email response to your submission.  That response can be one of the following three types:

  1. If your log has been submitted correctly, the robot's an e-mail response will contain a tracking (confirmation) number.
    1. If there are no comments about potential problems or questions with your log, you're done!
    2. However, if there is a problem that the robot corrected, then be sure the correction is really "correct" and what you want.  If not, correct your Cabrillo log and resubmit.  An example is the omission of the CATEGORY-POWER: line in the Cabrillo header.  If missing, the robot inserts CATEGORY-POWER: HIGH, so if your entry is actually LOW, you will want to add that to your header and resubmit the log.
  2. If there is a problem with your log that the robot does not fix, then the robot's e-mail will have suggestions for how to fix your log. Read this e-mail carefully. Most log submission problems are minor and can be corrected in one pass. Submit your log as many times as needed. Once you get the tracking number, your log has been accepted ... but, with the caveat of 1.b. above that the robot may have made corrections that you don't want!

It is very important that the call sign you used in the contest (the one in your log) appears in the subject line of the e-mail.  If this information is not there, your log will be rejected by the robot.

Completely fill out the header information in the Cabrillo file. This is typically done when you are setting up the contest information in your logging program.  However, the header can be modified or completely created after your logging program creates the Cabrillo format file of your log.  Just use a well-behaved text editor like Notepad or the DOS editor to edit the Cabrillo file directly.

Check the Cabrillo file header closely before submitting your log. Items may have been omitted or may be incomplete. If you did not answer all of the questions correctly when you set up the contest in the logging program or have changed your mind about your category, or the operator list has changed and you do not correct these items, the wrong information will get posted to the Cabrillo file. Whatever is recorded in the header of your Cabrillo file at the time you submit your log is how your entry will be processed.

The only way to change your log entry once the robot has accepted it is for you to submit another log.  Only the most recently submitted log will be used in log checking.

A Checklist for Sending Email Logs

  1. Your callsign should be the only thing in the subject line of the email.  (Subject: W0YK or Subject: W0YK/KH6)
  2. There should be nothing in the body text area of the email.
  3. The log file should be an attachment to the email.  The name of the log file should be call.log, with call being the callsign used in the contest.  If you operated portable, substitute a hyphen (-) for the slash, e.g. W0YK/KH6 should name the log file w0yk-kh6.log.
  4. The log should be in Cabrillo format. See Editing the Cabrillo File below for details.  (Note that this is based on the current Cabrillo 3.0 specification.  Cabrillo 2.0 logs are also accepted by the robot and converted into 3.0 format automatically.)  The robot will send you a reply email message confirming receipt of your log.  If there are format errors, it will attempt to fix them and tell you what changes it made.  If it cannot fix the errors, it will describe what the problem is so you can edit the log and email again to the robot.  If you can't get an error-free response from the robot, ask for help with an email to w0yk@cqwwrtty.com.
    • Be sure each line in the header begins with a key as shown below.
    • Check the header area of the log to be sure there are spaces after the colons and the keys are properly hyphenated. 
    • The log begins with START-OF-LOG: 3.0 and has both hyphens with a colon at the end.

    • The contest name in the log is CONTEST: CQ-WW-RTTY  This is the only name that is accepted.
    • The category is one of the standards shown below. 
    • The time and date (UTC) of each QSO must be within the contest period. If not, the robot will reject those QSO lines and may think the log is for the wrong contest. 
    • The last line in the log is END-OF-LOG:

    Example:

    START-OF-LOG: 3.0
    LOCATION: DX
    CALLSIGN: HC8N
    CLAIMED-SCORE: 8686317
    CLUB: NORTHERN CALIFORNIA CONTEST CLUB
    CONTEST: CQ-WW-RTTY
    CREATED-BY: WT4I Contest Tools
    NAME: BOB SMITH
    ADDRESS: 1759 POLE RIDGE RD
    ADDRESS: OXFORD, TX 65003
    OPERATORS: K6AW, W6OTC, XE1KK
    CATEGORY-OPERATOR: MULTI-OP
    CATEGORY-TRANSMITTER: TWO
    CATEGORY-BAND: ALL
    CATEGORY-POWER: HIGH
    CATEGORY-MODE: RTTY
    CATEGORY-ASSISTED: ASSISTED
    CATEGORY-STATION: FIXED
    QSO: 14073 RY 2008-09-27 0005 HC8N          599 10 DX   WC2C          599 05 NY   0
    QSO: 21087 RY 2008-09-27 0005 HC8N          599 10 DX   CX4AAJ        599 13 DX   1
    QSO: 14073 RY 2008-09-27 0006 HC8N          599 10 DX   W8J           599 04 MI   0
    QSO: 14073 RY 2008-09-27 0006 HC8N          599 10 DX   VA3PC         599 04 ON   0
    QSO: 21087 RY 2008-09-27 0006 HC8N          599 10 DX   K7JA          599 03 CA   1
    QSO: 21087 RY 2008-09-27 0006 HC8N          599 10 DX   PY7ZZ         599 11 DX   1
    QSO: 14073 RY 2008-09-27 0007 HC8N          599 10 DX   W1ZK          599 05 VT   0
    QSO: 14073 RY 2008-09-27 0007 HC8N          599 10 DX   AB8K          599 04 OH   0
    QSO: 14073 RY 2008-09-27 0009 HC8N          599 10 DX   KK0M          599 03 CA   0
    QSO: 14073 RY 2008-09-27 0010 HC8N          599 10 DX   AB4IQ         599 04 KY   0
    QSO: 21087 RY 2008-09-27 0010 HC8N          599 10 DX   PT9IA         599 11 DX   1
    QSO: 21087 RY 2008-09-27 0010 HC8N          599 10 DX   JM1XCW        599 25 DX   1
    QSO: 21087 RY 2008-09-27 0011 HC8N          599 10 DX   N6VH          599 03 CA   1
    END-OF-LOG:

Editing the Cabrillo File

When manually entering Cabrillo header information, please follow the format below. The format for each entry is a key (LABEL: ) followed by a space.

START-OF-LOG: 3.0

END-OF-LOG:


The intervening lines between the two lines above are:

CALLSIGN: callsign

CATEGORY-ASSISTED:

CATEGORY-BAND:

The band-category must be one of the following: ALL, 80M, 40M, 20M, 15M or 10M. If you are entering an all band category, use ALL, otherwise select one of the individual bands shown.  If you are entering as a single band but have QSOs on other bands, those QSOs must be included in the log.  However, the log will be scored on the basis of your single-band designator in the CATEGORY-BAND: line.

CATEGORY-MODE: RTTY

CATEGORY-OPERATOR:

CATEGORY-POWER:

CATEGORY-STATION: FIXED

CATEGORY-TRANSMITTER:

CLAIMED-SCORE: n

CLUB: text [optional]

CONTEST: CQ-WPX-RTTY

CREATED-BY: text [optional]

EMAIL: text  [optional]

LOCATION: [required for US, optional for others]

NAME: text
ADDRESS: text
ADDRESS-CITY: text
ADDRESS-STATE-PROVINCE: text
ADDRESS-POSTALCODE: text
ADDRESS-COUNTRY: text

OPERATORS: callsign1 [callsign2 callsign3...]

	OPERATORS: @N6IJ

SOAPBOX: text [optional]

QSO: qso-data

                              --------info sent------- -------info rcvd--------
QSO: freq  mo date       time call          rst exch   call          rst exch   t
QSO: ***** ** yyyy-mm-dd nnnn ************* nnn ****** ************* nnn ****** n
QSO:  3595 RY 1999-03-06 0711 HC8N          599 13 DX  W1AW          599 05 CT  0
000000000111111111122222222223333333333444444444455555555556666666666777777777788
123456789012345678901234567890123456789012345678901234567890123456789012345678901

Please ensure that your Cabrillo file includes this information.  For the Multi-Two category, the last column in the log indicates which transmitter made the QSO, a 0 or a 1.

Paper Logs

E-mail logs via the robot are encouraged. If you can not send an electronic log, you may mail your log to CQ Magazine, 25 Newbridge Rd, Suite 405, Hicksville NY 11801. Please mark the envelope plainly as WW RTTY.

Web Form for Typing in Paper Logs

WA7BNM has created a web form where you can type in your paper logs and submit them electronically in Cabrillo format.  Click here to go to the web form.  Select CQ WW RTTY Contest.

MixW Notes

Please install the MixW DLL for CQ WW RTTY, available here.  Instructions for configuration of MixW and how to create a proper Cabrillo file are here.


If you DO NOT use the DLL above, then you must perform the following instructions:

(Thanks to Rich, VE3KI (ex-VE3IAY) for providing these notes.  Any errors are the responsibility of the editor, W0YK)

In order to create a proper Cabrillo format log, MixW must be properly configured before stations are worked and logged.  Otherwise, extensive text editing will be required to transform the Cabrillo file that MixW produces after the contest.  Here are the steps for using MixW in CQ WW RTTY and creating a correct Cabrillo 2.0 format file:

  1. Set up for the contest using MixW's "View -> Contest mode" or "Logging -> Contest mode" menu item. Create a new contest setup using the "Add new" button. Be sure to fill in the correct UTC start and end dates and times for this year's running of the contest in the Contest settings dialog. UNcheck the "AutoInc" check box.
  2. To customize the log display, it is suggested that you use the "View -> Log bar -> Custom 1" (or Custom 2) menu item to set up a log display that includes RST_rcvd, Exch_rcvd and Domain fields so you can easily enter the exchange information in the correct fields.  Log the received exchange for each contact into the following three fields:
    • RST_recvd
    • Exch_recvd (CQ Zone)
    • Domain (US state or VE province)
      • This is NOT the QTH field in MixW
      • This field is NOT set-up in MixW and the user must customize the log display to include it.
      • Users of MixW version 2.19 or later may leave this field blank for non-US/VE QSOs. Users of MixW version 2.18 or earlier MUST enter the letters DX in this field for every non-US/VE QSO.
  3. To repeat, the three exchange elements (RST, Zone, US state/VE province) must each be in their own specific field in the log display.  Putting two or more of them into one field, e.g., Zone and Section into the Exch_recvd field, even if separated by a space, will result in only the first Zone being put into the Cabrillo file.  The Section will be lost.
  4. After the contest, invoke the Cabrillo export function in MixW to create your Cabrillo file for submission as described above in Electronic Logs.
  5. Select the "CQ/RJ WW RTTY" Cabrillo format.
  6. DO NOT put anything in the box labeled CATEGORY OVERLAY. This box MUST be blank for this contest.
  7. After pressing OK to exit the Cabrillo setup dialog, the program will prompt for a filename for the Cabrillo file. Following this it will prompt you for your "state abbreviation". US/VE entrants MUST enter their two-letter state or province abbreviation; all others MUST enter the two letters 'DX' as their "state abbreviation".
  8. Open up the Cabrillo file in a text editor (Notepad, Wordpad, MS Word, etc.) and verify that it conforms to the Cabrillo specification above in Editing the Cabrillo File, particularly the QSO data format.  Both the sent and received exchange must have three elements: RST, Zone and US state/VE province (or 'DX').  Note that some of the Cabrillo header lines are different between version 2.0 created by MixW and version 3.0 shown above.  This is OK because after emailing your log (see next step 9.), the server will convert those lines to version 3.0 which you will see in the reply email.
  9. After submitting your Cabrillo file to rtty@cqww.com, you will receive a reply email message saying that your log format is OK, or listing the specific problems that you must correct and then re-submit to rtty@cqww.com.